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    Notice of BARCS AGM 2016

    Robin Sleight

    The BARCS AGM will be in in the function room of the Plough Inn, Marsh Gibbon (Near Bicester) at 7pm on Sunday 29 May, 2016.

    The AGM will follow the earlier  “Multi-launch” competition, part of Radioglide 2016


    1. Minutes of the Previous Annual General Meeting.
    2. Matters Arising.
    3. Receive an Annual Report from the Executive Committee.
    4. Review an examined statement of the funds of BARCS.
    5. Elect the Executive Committee.
    6. Set the annual subscription for the ensuing year.
    7. Appoint Examiners of the accounts for the ensuing year.
    8. Consider and vote on proposals listed below (and any late safety proposals).
    9. AOB.

    Committee Proposal 1 – BARCS Committee requirements
    That in the Constitution section of the BARCS Handbook 1.2.9 the requirement that the Executive Committee meet at least four times per year be changed to a requirement to meet at least three times per year.

    That additionally the Quorum definition for meetings of the Executive Committee be changed from a minimum of six attendees including at least two officers to a minimum of four attendees including at least two officers

    That additionally the period of notice for Members Proposals which according to clause 1.2.12 (a) is 60 days be changed to 30 days prior to an AGM.

    Reason:  With the advent of electronic communications there is less need for physical face to face meetings with the expense in both time and money involved. It is now custom and practice for the Executive Committee to meet three times per annum and this (augmented by significant electronic communication) has proved adequate for the orderly administration of BARCS.

    Additionally the Executive Committee is smaller than in years past when there were Regional Representatives and also, to avoid travel, it is more efficient for some Officers to report in writing rather than physically attend.  The revised quorum definition is not an expectation that such meetings will be only four people but is a prudent step to ensure that such meetings are not nugatory, if events result in an occasional meeting with a smaller attendance.

    Additionally the 60 day period of notice is a legacy of the lead time required to insert such a proposal into a hard copy document to be sent to members.  Now that the AGM notice is posted on the web site, 30 days notice is entirely adequate and allows for members who only recall the perceived need for a proposal once an AGM looms.  

    Committee Proposal 2 – Landing Tape Standardisation
    That in the text in sections 4.1/6(d) i and 4.2.9 (h) of the BARCS Handbook dealing with bonus points when landing in Open and Multi-launch rules be amended to reflect the wording of the relevant ELG rules section. That is: 

    Landing bonus will be awarded provided the model comes to rest within the arc of the landing tape. The measurement shall be taken from the nose of the model. No landing bonus is awarded if the model touches the competitor or his assistant during landing.
    A landing within 1metre of the target scores 50pts - within 2metres of the target scores 45pts.
    A landing within 3metres of the target scores 40pts - within 4metres of the target scores 35pts.
    A landing within 5metres of the target scores 30pts - within 6metres of the target scores 25pts.
    A landing within 7metres of the target scores 20pts - within 8metres of the target scores 15pts.
    A landing within 9metres of the target scores 10pts - within 10metres scores 5pts. A landing beyond 10meters receives no bonus points.

    Reason: The current Landing tapes for Open and Multi-launch contests are 12.5 M long graduated from 50 to 0, in 10 point increments. The ELG tapes are 10 M long with 5 point graduations.  The shorter tapes allow use of smaller spot spacing so helping with smaller fields and, above all, prevents CDs having to find multiple versions of Landing tapes – those for F3J and F3B are still different but the ELG  tapes are standard for F5J and all other electric powered soaring rules.  Such electric events are now in the majority and standardisation of the landing tapes is sensible and makes life much easier for CDs.  These ELG tapes retain the 50 point maximum landing bonus (rather than the 100 potential bonus points for F3J) and 50 is considered to be a more appropriate number for BARCS events.

    Members Proposal 1- change to Multi-launch rules for HLGs
    Proposal by Jef Ott 3184
    Seconded by 
    Mike Fantham 1795
    Tony Hickson 3669
    Richard Swindells 3529

    Proposal:  That the Multi Launch rules be amended as follows:-
    (new words shown in red here)

    i)  Clarification for hand launch gliders  - change the last sentence of 2c) to read :-

    Devices except bungee equipment which do not remain part of the model during and after launch are not allowed.

    ii)  Clarification for hand launched gliders - add new words to the end of 4. :-

    Each competitor is allowed two helpers and a timekeeper. The timekeeper
    may act as a helper and may also launch the competitor’s model unless it is a hand launched model.

    iii)  Safety corridor fixed at 5 metres and field layout diagram added in 6.  – the first sentence to read :-

    In the layout of the field it is recommended that a 5 metre wide “Safety Corridor” must be set out. of about 6 metres width  See sketch below.

    iv)  Sentence in 6. modified to put all launches upwind of the safety corridor :-

    All launches and re-launches should take place upwind of from the safety corridor at its upwind side.

    v)  Addition of time penalties for catching and landing in the safety corridor – add a new paragraph after the end of the first paragraph in 6. :-

    The flight score is zero if the model:-
    a) touches a person other than the launcher during launch.
    b) touches a person during flight or landing.
    c) is caught.
    d) is not entirely outside the safety corridor on landing.

    vi)  Relaunch bonus increased for hand-launched gliders – change the sentence in 9 f) to read :-

    For these hand launched gliders a 2 6 second bonus will be added to the flight time of their second, third and fourth flights in any slot. No such bonus will be added if any part of the model is upwind of the downwind edge of the safety corridor when it comes to rest on landing.

    vii)  Addition of zero landing bonus for safety issues – add new words at the end of 9 h).

    No landing bonus is awarded, if any part of the model is in the safety corridor when it comes to rest after landing, if the model touches a person other than the launcher during launch, or if it touches a person during flight or landing.

    viii)  ‘Novice flier’ exception introduced – change the last sentence in 9 f) to read :-

    Only the final landing (in a flying slot) qualifies for potential bonus points for the landing unless the competitor is a Novice Flier – see 9i).

    ix)  Include the concept of ‘Novice Fliers’.  Add new paragraph 9 i) :-

    9 i)  A Novice flier is a Hand Launch Glider pilot that has never flown in a BMFA F3K League event, and has never had a top 4 place in a BARCS MLG comp.  Novice fliers get the option to nominate the best landing of the possible four landings, per slot, for their Landing Bonus.


    Participation in F3K is shrinking, because of a lack of new blood. Hand Launch Glider pilots need encouraging to get more of them to compete in Multi Launch comps. It is thought that maybe F3K is a bit daunting, for anyone that has never flown in a competition with an HLG.

    It is our belief that BARCS MLG might be a good platform for encouraging fresh pilots with Hand Launch Gliders, including bungee launchers, into competition, if the rules are adapted to make it more attractive.

    However, the present rules are slightly ambiguous regarding the catching of models and the field layout is at CD discretion, regarding incorporating a safety corridor. Both of these things need firming up before our suggestion can work / be acceptable in all cases.

    We believe it needs stating that a safety corridor must be used, as per the attached sketch, and that all launching occurs at the upwind side of this. Once this is done, it becomes possible to have a standard field layout, and a standard sensible time bonus equalling the time to retrieve a Hand Launch model from the landing area, transfer it to the launching area and re-launch it. My suggestion as stated below is the minimum that should be awarded for re-launching, and should be reviewed after practical experience has justified whether the revised bonus is sensible.

    The changes in the Proposal will make for a more level playing field across the disciplines in Multi Launch Competitions.

    ISS 3 11/04/2016

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